How to update entries in Your QRZ Logbook (and more)

If you use the QRZ.com web site, you may be aware QRZ offers a logbook and numerous awards such as Worked All Continents, US Counties, Worked All States and more. These can be seen when you open your QRZ Logbook and click on "Awards".

This page includes the following topics:
- How to update your QRZ Logbook individual QSO records
- How to update your QRZ Logbook Profile Settings
- How to update your QRZ Detail Page
- Address changes
- Importance of including your email address

If you choose to apply for one of these and you click on the desired award, the web site runs a check of the contacts you have downloaded into the QRZ logbook to determine your eligibility. Almost certainly, there will be some QSOs which the site says are " ineligible ". This is because some element in the log record does not match the log record of the station you worked. To see which contacts are ineligible click on the "Details" link. This will produce a list of QSOs where a field in your log does not match the corresponding field in the other station's log (such as the grid square if you are applying for the Grid Square award). You cannot change his/her log: You can only edit your log.

So how do you do make changes to your logbook? First, determine what the correct value is. If your log has the wrong value, you can edit it with these instructions. If the error is in his/her log, your only option is to ask them to correct their logbook. You can send a link to this page to help them with the process.

https://www.scarcwa.org/QRZ_Info.shtm

Here is the unofficial process that I have found works very well and is very easy for editing your logbook. In fact it takes less time to correct errors or omissions in the log than it does to read this explanation!

To update a QSO record in your QRZ logbook:

- Login to your QRZ.com account.
- Move your cursor to your callsign on the far right of the page. A list of options should appear, one of which is "My Logbook". Click on it.
- With the QRZ Logbook open, do a search for the QSO record you wish to update by entering the other station's callsign in the search window. Click on the magnifying glass icon.
- Double-Click on the callsign of the desired QSO record to open the QSO Summary page.
- You should see the other station's call sign and location info on the left and your call sign and location on the right. Remember: all this information is in your log. You are not seeing the contents of the other station's log.
- Find the "Edit" label next to "Actions" on a line above the other station's callsign and click on "Edit".
- You should now have a QSO Detail Page with a "QSO Info", "Receiver Info", "Sender Info" and "QSL Info" tabs at the top. "Receiver" is the info about the other station loaded into your log. "Sender Info" is your station info recorded in your log.

If you need to update the "GRID SQUARE":
- Select either "Sender Info" or "Receiver Info" as appropriate to get to the "Edit" page
- You should see the Grid field showing something. Change this to the correct value. Minimum is four (4) characters. Format is: two letters and two numbers.
- IMPORTANT: Be sure to click on the "Save Record" button at the bottom of the page!
You should now be seeing the "QSO Summary page and any changes you made should appear here.

If you need to update the "COUNTY" (and you are on the "Edit" page):
- Find the county field and click on the "Set" button next to it.
- A new window will open on the left.
- Type the first four or five letters of the county you want
- Click on "search".
- Find the county on the list you want.
- When you click on it, it will update your QSO Detail page County field.
- Next, check the "State" field above (to the right of City): Be sure it is also correct. County, State and the State field above should match.
- IMPORTANT: Remember to click the "Save Record" button at the bottom of the page!
You should now be seeing the "QSO Summary page and any changes you made should appear here.

The process above changes only the one QSO record you selected. I know this sounds like a lot but it only takes a minute to do.

If the QSO record will not save, there may be missing information elsewhere in the QSO record. Re-open the QSO Detail page and check the other tabs. For example, if the frequency field is blank on the QSO Info page, the record will not save until a valid frequency is entered. Look for a red outline around the defective field.

Note: occasionally I have found a situation where the QSO Summary page displays no grid square or county but when I get down to the QSO Detail page, there it is! Sometimes the grid square or county on the QSO Summary is different than the grid square county on the QSO Detail page. I have reported these malfunctions to the QRZ help desk but to my knowledge they have not fixed it. The Solution is to open the QSO Detail page and update or re-enter the information. Remember to click on the green "Save record" button. Inspect the QSO Summary page to make sure the change was applied.

QRZ Logbook Profile Settings
If your QRZ log is storing the wrong info for your location, you can update your Logbook Profile. Again, this is an easy process. If you have moved, this field must be manually updated to ensure your log is storing your correct location on each new QSO.
- Open your QRZ logbook
- Click on "Settings" in the upper right corner of the page.
- Click on "Logbook Properties" tab in upper right corner.
- Scroll down the page to find fields for location. If you enter a grid square it will compute latitude and longitude. Note: if you operate remotely, the location should be where your transmitter is.
- IMPORTANT: Be sure to click the "Save" button near the bottom of the page.
These changes will be used in your QRZ logbook for all future QSOs. It does not change your QRZ detail page and it does not change past QSOs.

QRZ Detail Page (not the QSO Detail page)
Many logging programs automatically download some QRZ when the other station enters the contact. Location info comes from your QRZ Detail page. To Edit the Detail page:
- Put cursor over your callsign in upper right corner, then click on "Edit [your callsign]"
- find "Map, Grid Square and coordinate settings" on the list and click
- adjust your grid square as needed
- to update your county, find "Update the Basic Call Sign data.." and click
- just below the green shaded area is the box for county, state.
- click the down arrow to see a list of counties for your state. Click on the correct one.
- Click on Save!

Address changes
The address information in QRZ for US hams comes from the FCC and cannot be changed by the user in QRZ directly. However, it can be updated via the FCC website using your FRN. When you file a change to your official address, your QRZ Detail page is NOT automatically updated. Similarly, your QRZ Logbook Profile Settings are NOT automatically changed either. Permanent change of location changes must be manually entered in both places.

That being said, if you often operate from a temporary location, you can create a separate QRZ page with info for that alternate location. The new page would use your portable callsign which would allow the correct info for that location to download to the other station's log automatically.

Importance of including your current email address on your QRZ page
Lastly, if you don't have your email address displayed in QRZ, how would other hams be be able to contact you to cordinate a log correction, make a schedule or get more aquainted? If you operate on SOTA, POTA, LLOTA, US Islands or other temporary activations, your email address is essential for hams you contact to reach you for QTH detail. Use the ARRL mail forwarding system to mask your email address if you have privacy concerns. You could also set up a separate email account for ham radio related correspondence.
To add or update your email address:
- find "Update the Basic Call Sign data..." and click
- near the bottom of the page is a box for "Public Email"
- enter the address in the box.
- Click on Save!

Feel free to send comments about this page to Lee K7IOC.